Fleet Dashboard

Total Liters

—

Full_Tank fueling events

Total Cost

—

KES across all stations

Paid Fuel Cost

—

Fully processed payments

Unpaid Fuel Cost

—

Owed to petrol stations

Active Vehicles

🚌 Bus—

🚐 Shuttle—

🚗 EPH—

With fueling activity

Active Drivers

—

With recorded submissions

Liters by Station

Station Details

Station	Liters (L)	Cost (KES)	Paid (KES)	Owed (KES)
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Fuel Efficiency Matrix (Avg km/L)

🚌 Bus

—

km / litre

🚐 Shuttle

—

km / litre

🚗 EPH

—

km / litre

Maintenance Lifecycle Alerts

—

Due for Service

—

Approaching Service

Fuel Submissions

to

0 item(s) selected

Manual Data Entry

Upload CSV Download Template

Fuel Consumption Metrics

to

Configure Value Highlighting

Select Column

Condition

Value

Highlight Color

Active Rules

Col	Rule	Color	Act

Instance ID	Petrol Station	Date	Driver Name	Plate No	Fueling Type	Trip Status	Odometer	Liters	Fuel Cost	Route	Vehicle Type	Liters Consumed	Fuel Amount	Mileage	Efficiency (km/l)	Anticipated (L)	Fuel Excess/Saved	KES Saved/Excess

Vehicle Service Module

Service Predictions Dashboard

Due for Service

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Approaching Service

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Plate No	Category	Service Date	Odometer at Service	Mileage to Next Service	Latest Odometer	Mileage Remaining	Predicted Date	Driver / Phone	Action

Add Service Record

Service Date

Plate No

Odometer Reading

Work Done / Comments

Assign Vehicle to Category

Manually link a vehicle's plate number to a service category, or upload a CSV.

Upload CSV Download Template

Plate No	Assigned Category (Make)	Actions

Due & Approaching Service Alerts

Select drivers and send bulk SMS or email reminders.

Due Template Vars: [DRIVER], [PLATE], [KM], [DATE]

Approaching Template Vars: [DRIVER], [PLATE], [KM], [DATE]

	Plate No	Status	Driver / Phone	Message Preview

Reporting Module

Combined Fuel Report

Fuel Summary + Category-wise Consumption (EPH, BUS, SHUTTLE)

Daily Vehicle for Drivers

Detailed category-wise consumption analysis ONLY

Daily Worst Performing Fuel Report

Worst Performers filtered by efficiency logic

Combined Fleet Report

Overview of vehicle idlings, trips completed, and Mombasa trips.

Analytical Report Generator

Generate targeted reports: Vehicle Fueling, Petrol Station, Driver Consumption, and more.

Payment Status Reports

Expenditure analysis, payment processing statuses, and outstanding balances.

Combined Fleet Report

Overview of vehicle idlings, trips completed, and Mombasa trips.

Plate No	Type	Trips Completed	Mombasa Trips	Last Trip Date	Alerts Idle Days	Trips Idle Days	Total Idle Days	Idle Dates
Select dates and click Generate

Analytical Report Generator

Generate targeted fuel reports from local data. Select a report type, date range, and applicable filters.

Report Type

General Report Specific Vehicle Petrol Station Vehicle Fueling Driver Consumption General Station Totals

Start Date

End Date

Vehicle Category

Plate Number Type to filter plate numbers.

Petrol Station

Driver Name Type to search driver names.

Petrol Station (Daily Totals) Type to search petrol stations.

Send Report To Recipients are loaded from the Report Recipients list in Settings.

Generated Reports

No reports generated yet. Generate a report above to see it here.

Payment Status Reports

Analyze fuel costs by payment processing status. Manage outstanding and completed bills.

📅 Start Date

📅 End Date

💳 Payment Status

🚌 Category / Vehicle Type

⛽ Petrol Station

Send PDF To (for emailing)

Date	Vehicle	Category	Petrol Station	Liters	Cost (Ksh)	Status
Click Preview Data to load report.

Settings

Manage application configurations and preferences.

Email / SMTP Configuration

Set the system email address that will send out the Reports.

SMTP Host

SMTP Port

SMTP User (Email Address)

SMTP Password (App Password)

Manage Report Recipients

Add or delete recipients who can receive Fuel Reports.

Name	Email	Actions

Africa's Talking SMS Configuration

Configure credentials to send SMS alerts to drivers.

Service Categories

Define mileage interval for each vehicle make.

Make Name	Mileage Interval	Actions

Service Settings (Thresholds)

Define ranges for when a vehicle is marked as "Approaching" or "Due" for service. Ranges represent remaining kilometers.

Due for Service

When remaining mileage is LESS THAN OR EQUAL TO:

Approaching Service

When remaining mileage is BETWEEN:

Minimum Remaining (e.g. 1)

Maximum Remaining (e.g. 1500)

API Configurations

Account Name	Form ID	Last Sync	Status	Actions

Dynamic Kobo Columns

Add a new column exactly as it appears in Kobo to dynamically pull and store it during synchronization.

Existing Columns in Database	Actions

Vehicles

Upload CSV Download Template

Plate No	Type	Model	Eff Min	Eff Max	Status	Actions

Drivers

Upload CSV Download Template

Name	Phone	Status	Actions

Enterprise Access Control (RBAC)

System Users

Username	Primary Role	Permission Overrides	Actions

Custom Roles

Role Name	Description	Inheritance (Parent)	Module Permissions	Actions

User Access Audit Logs

Timestamp	User	Action	Module	Details	IP Address
Loading logs...

Command Console

Execute administration and system shell diagnostics directly on the container host.

SECURED SESSION

                                 SYSTEM COMMAND CONSOLE v1.0.0
                                 READY
                             
Welcome to the Fuel Management System shell.
 Type 'help' to view a list of authorized administration commands.
 Please run commands responsibly. Everything is strictly logged in the system audit database.
 
 fms-server:~$ 

                                 fms-server:~$

Quick Diagnostics:

FMS Enterprise

Advanced Fleet Analytics & Fuel Control Platform

99.98%

Active

Telemetry

Welcome Back

Configure Value Highlighting

Active Rules

Service Predictions Dashboard

Due for Service

Approaching Service

Add Service Record

Assign Vehicle to Category

Due & Approaching Service Alerts

Combined Fuel Report

Daily Vehicle for Drivers

Daily Worst Performing Fuel Report

Combined Fleet Report

Analytical Report Generator

Payment Status Reports

Combined Fuel Report

Daily Vehicle for Drivers

Daily Worst Performing Fuel Report

Combined Fleet Report

📅 Trips Date Range

🚨 Alerts Window

🚌 Mombasa Trips Range

Analytical Report Generator

Data Preview (Full_Tank records only)

Generated Reports

Payment Status Reports

Total Volume

Paid Expenditure

Unpaid / Outstanding

Expenditure Breakdown

Email / SMTP Configuration

Manage Report Recipients

Africa's Talking SMS Configuration

Service Categories

Service Settings (Thresholds)

API Configurations

Add New Kobo Account

Dynamic Kobo Columns

Vehicles

Drivers

Enterprise Access Control (RBAC)

System Users

Create New User

Direct Permission Overrides (Optional)

Custom Roles

Create Custom Role

Role Permission Matrix

User Access Audit Logs

Command Console

Confirm Action

Notification